17+ Best Scheduling Software of 2021 Reviews (Ultimate Guide)
Businesses and professionals are continually striving to make their workflows more efficient, robust, and reliable. The best scheduling software is playing a larger and larger role.
Today, businesses have to deal with tons of meetings, appointments, employee scheduling, workforce management, and other complex business processes. It becomes daunting for both individuals and businesses to keep track of the schedule and ensure business efficiency.
And typical systems are not enough to manage messages from emails, texts, and other digital channels.
In such cases, professionals and organizations need a smart system to make things smooth and organized at the workplace.
And this is where scheduling software comes into play.
A good scheduling tool can help businesses increase customer engagement, optimize resource and project management, and streamline business operations. Organizations can also leverage scheduling software to minimize paperwork, workflow gaps, and please their customers to make more money online.
To help you out, I ranked and reviewed the best scheduling software available today.
Let’s get started.
Disclaimer: This article contains affiliate links that I receive a small commission for at no cost to you. However, these are merely the tools I fully recommend when it comes to scheduling software. You can read my full affiliate disclosure in my privacy policy.
What is the Best Scheduling Software?
Here’s a list of some of the best scheduling tools, along with their key features, pros, cons, and pricing plans.
1. Acuity Scheduling.
Best Overall Appointment Scheduling Software.
Acuity Scheduling offers scheduling solutions to users who need to access their availability in real-time and make appointments depending on their pre-planned schedule. The software is famous for being highly functional and delivering a friendly user interface.
Moreover, it enables clients to monitor their daily schedules easily and eliminate any kind of miscommunication.
Key Features:
- It allows the user to track revenue based on the details of unpaid and paid appointments. Users can also flag no-shows and take a record of fulfillment plus hours given per appointment.
- It offers easy customization options to meet diverse requirements.
- Acuity Scheduling allows sharing your calendar on social media, including Facebook and Twitter. It can also be shared through email and embedded on a website so people can book their own appointments.
- It provides end-to-end protection of customer information on both web and mobile devices.
- It offers secure online transactions through several avenues, including PayPal and Stripe.
- It provides easy integration with Squarespace, iCal, and Zapier.
Cost:
It comes with a free trial. The paid plans start at $15 per month up to $50 per month, based on your scheduling needs.
Get started with Acuity Scheduling.
2. SimplyBook.
Best For Service-Based Companies.
SimplyBook is the best online scheduling tool available on the market for service businesses.
It’s an especially great solution for service-based businesses and you can get a professional website with a full booking system. This gives you the ability to add “Book Now” button widgets on your website or on Facebook, Instagram, and Google profiles.
SimplyBook also offers the ability to accept payments online via their POS system and has a lot of other great marketing features. From offering video meetings and sending marketing emails to providing coupons, and gift cards, their software is a one-stop solution for service businesses.
Key Features:
- It enables automated delivery of booking confirmation email and SMS. And the users can cancel the booking at any point in time.
- You have the ability to issue tickets in the form of QR codes.
- You can easily embed the booking page on your social profiles and website.
- Users can leverage its extensive setting features to offer multiple services and club offers in meaningful packages.
- It allows businesses to receive online payments from several payment avenues. The payment avenues include Skrill, Bitcoin, Dwolla, PayPal, Mollie, CCAvenue, Zooz, and PayFort.
- Easily sync available time and booking transactions through the Google Calendar Sync plugin.
- Its intuitive dashboard offers all the data, including booking transactions and their statuses, through different colors for easy accessibility.
- It offers efficient integration with Google Analytics to track visitors and engagement.
- It also offers a reward system through which businesses can encourage their existing customers to promote their business.
- You can easily create classes and events through its newly launched Class & Membership functionality.
- There are custom features in every plan, which include add-ons to extend the functionality of your bookings.
Cost:
It offers a free plan and free trial of its paid plans that start at $9.90 per month up to $59.90 per month.
- Free Plan – includes a booking website with up to 50 bookings and one custom feature.
- Basic Plan ($9.90/month) – includes up to 100 bookings, 3 custom features, and adds POS and coupons/gift cards.
- Standard Plan ($29.90/month) – gives you up to 500 bookings and 8 custom features, and adds HIPAA regulations.
- Premium Plan ($59.90/month) – provides up to 2,000 bookings, unlimited custom features, and adds link removal, which removes the Simplybook.me text from your widgets.
Get started with a 14-day free trial of SimplyBook.
3. HubSpot Meetings.
Best Free Meeting Scheduler with Built-In Marketing Tools.
HubSpot’s meeting scheduling tool provides you with a personalized booking link you can use to invite people to view your availability and book meetings with you. When someone schedules a meeting, their contact details will automatically be added to your calendar and pushed to the HubSpot CRM database (the CRM is free-forever, for unlimited users).
HubSpot Meetings integrates with both Google Calendar as well as Office 365 and is part of HubSpot’s All-In-One WordPress plugin. When you sign up for HubSpot Meetings, you’ll gain access to HubSpot’s free CRM, marketing, sales, and customer service tools including email marketing automation, live chat, and forms, as well as HubSpot Academy, a free online educational resource.
Key features:
- Personalized booking link and customizable booking page (headshot, logo, color palette)
- Integration with both Google or Office 365
- Group meetings link to allow prospects to schedule time with more than one person in your organization
- Custom form questions to provide you with valuable context about your contact before the meeting
- Available as part of HubSpot’s free All-In-One WordPress plugin
- Ability to embed your calendar on your website
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